Privacy Policy

Last updated: 12/10/2026
The team at the virtual airline Fly Galicia Virtual attaches great importance to protecting the privacy and personal data of the virtual pilots who use our platform. This privacy policy provides transparent information on how we collect, use, and protect your data when you use our website [Website Link], the vaBase ACARS software, and our Discord community server.
1. DATA CONTROLLER

The data controller is:
Modesto Rey / C.E.O / Fly Galicia Virtual - Contact: ceo@flygaliciavirtual.com

2. DATA COLLECTION (WEBSITE, VABASE ACARS, AND DISCORD)
As part of our virtual airline's activities, we collect data to manage your flights and statistics, and to foster community engagement.

* Registration & Pilot Profile
- Data collected: Username, first name, email address, network IDs (e.g., VATSIM, IVAO). - Purpose: To validate your registration, assign you a pilot callsign, and manage your ranks. - Legal basis: Performance of the Terms of Use.

* Flight Tracking (vaBase ACARS)
- Data collected: Simulator telemetry data (flight GPS coordinates, altitudes, speeds, touchdown rates, flight event logs). - Purpose: To generate your flight reports (PIREPs), populate VA statistics, and log your flight hours. - Legal basis: Legitimate interest (community engagement).

* Discord Server & Bots
- Data collected: Discord ID, Discord username, public messages, synchronized roles.
- Purpose: To facilitate official communication, link your pilot account to your Discord profile, and automatically synchronize your pilot roles/ranks. - Legal basis: Legitimate interest (community management and engagement).

* Security & Connection
- Data collected: IP address, technical cookies. - Purpose: To ensure site security and prevent abuse (cheating, multiple accounts). - Legal basis: Legitimate interest.
Note regarding Discord: When you join our Discord server or link your account, you also agree to the terms of use and privacy policy specific to the Discord platform.

3. DATA VISIBILITY AND SHARING
- Public data: Your pilot callsign, first name/nickname, flight statistics, badges, flight reports, and Discord status (if linked) are visible to other members and visitors of the site or server. - Private data: Your email address and IP address remain strictly confidential and are accessible only to site administrators. - Technical sharing: Flight data is processed via the vaBase platform's technical infrastructure. Discord data passes through Discord Inc.'s infrastructure. We do not sell or rent any data to third-party companies.

4. DATA RETENTION PERIOD
- Account data, flight log, and Discord link: Retained as long as your pilot account remains active. If you request the deletion of your account, your personal data (name, email, IP, Discord ID) will be permanently erased within 30 days. - Flight anonymization: To maintain the consistency of the VA's history and global statistics, your virtual flight reports (PIREPs) will be anonymized (linked to a "Deleted Pilot" profile) rather than destroyed. - Connection data (IP, logs): Retained for security purposes for a maximum period of 12 months.

5. SECURITY AND HOSTING
The website, the vaBase system, and the Discord platform use the HTTPS/TLS encryption protocol to secure all data transmissions. Administrative access to our management tools and our Discord server is protected by strong authentication.

6. YOUR RIGHTS In accordance with data protection regulations (GDPR / FADP), you have the right to access, rectify, restrict the processing of, and delete your personal data at any time. You can unlink your Discord account or modify your profile information directly from your vaBase pilot dashboard.
For any inquiries regarding your data or to request the closure of your account (including the removal of your data from our Discord server), please contact us at: admin@flygaliciavirtual.com